RISK MANAGEMENT (INSURANCE)

CANADA

Liability insurance on the Canadian side is served by Wilson M Beck Insurance Services. Click links at below for specific documents, forms and other guidance.

Contact the agency:

Ph: 236-425-1770 / rotary@wmbeck.com

Wilson M. Beck Insurance Services (Kamloops) Inc.
Pioneer Landing
574 Lorne St, Kamloops, BC, V2C 1W3
www.wmbeck.com

United States

RISK MANAGEMENT Update for 2025-26

The U.S. Rotary Club & District Liability Insurance Program (“U.S. Club Program”) provides all U.S. Rotary clubs and districts and Rotaract clubs with general liability insurance (“GL”) and directors & officers/employment practices liability insurance (“D&O/EPL”).

The U.S. Rotary Club & District Liability Insurance Program (U.S. Club Program) provides all U.S. Rotary clubs, districts, and Rotaract clubs with commercial general liability and directors & officers/employment practices liability insurance, subject to policy terms and conditions.

The U.S. Rotary Club & District Liability Insurance Program (“U.S. Club Program”) insurance policies have been renewed for the 1 July 2026-27 policy year and the July Club Invoice includes charges for this insurance.

Insurance Coverage Overview
The U.S. Club Program provides U.S. clubs and districts with general liability and directors & officers/employment practices liability insurance, subject to policy terms and conditions: 

General liability insurance covers liability claims for bodily injury or property damage to a third party (e.g., a guest trips and falls at a club or district event). 

Directors & officers liability insurance protects club members and club and district officers from claims for alleged wrongful acts, mismanagement, or breaches of duty. 

Employment practices liability insurance covers claims arising out of club or district employment practices.

U.S. Rotary Insurance Portal
The 2026-27 certificate of insurance and other insurance documents are available on the U.S. Rotary Insurance Portal, hosted by the U.S. Club Program broker, the Hylant Group:

     U.S. Rotary Insurance Portal: rotary.hylant.com
     Username: rotary@hylant.com
     Password: Rotary1905

Watch this video for more information on Certificates of Insurance and requesting Additional Insured endorsements.

Contact the Hylant Group for assistance with insurance questions, Additional Insured and/or other endorsements:

      Email:  rotary@hylant.com
     Phone: 419-259-2710 

Additional Insured Endorsements
If a third party (e.g., event venue or municipality) requires your club or district to provide an additional insured endorsement, submit an online request on the Insurance Portal or email the Hylant Group (rotary@hylant.com) with the following: 

• A completed certificate of insurance (available on the portal). 
• A copy of the written contract or permit with the third party, including insurance requirements. 
• The third party’s name and address as they require it to appear. 
• The full name of your U.S. club or district. 
• Event details: name, date(s), description, and location.  

Loss Prevention Resources
Before planning events, review the loss prevention strategies available in the Document Library on the U.S. Rotary Insurance Portal. Topics include athletic events, youth activities, contracts, and more.

For more information on contracts, watch this contract video for helpful tips about contract essentials. Stay tuned for an upcoming video on tent and canopy safety.